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Executive and Professionals – Cancer Science Institute of Singapore (CSI)

Safety Coordinator (Laboratory Executive)

The laboratory executive will provide safety oversight, management and support to the Principal Investigators, Core Facilities & Central Lab Operations at CSI.

Duties and Responsibilities:

a) Overview & Guidance:

Secretariat for CSI Safety Committee
First point of contact for the Institute’s staff and students on all Safety & Health (S&H) matters, to provide guidance, advice and technical assistance to all related parties to ensure compliance with statutory and other requirements
Communicate safety updates to all related parties
Main liaison with OSHE on all S&H matters pertaining to the Institute including following up on all safety related issues arising
Implement, monitor, plan, coordinate and implement safety management system on site to adopt S&H best practices in the Institute

b) Training:

Conduct safety training, safety promotion and safety drills

c) Review & Documentation:

Monitor and keep track of new staff training records and Hep B vaccination records for staff/student
Review and update institute documents periodically (e.g. risk assessment, SOP, policy, etc)
Advise and assist with all license application/renewal/termination
Conduct accident/incident reporting and investigation, generate report with corrective actions after root cause analysis
Conduct lab inspection regularly to Identity and assess any unsafe condition in the worksite/work practice and to recommend practicable measures to remedy the work condition/practice
Maintain and document all safety related files

d) Safety Audits, Inspections & Duties

Conduct various document inspection on labs to ensure compliance with NUS requirement and legal requirement
Arrange audit schedule and conduct internal audit for labs, to prepare institute and labs for external inspection
Accident/Incident Inquiry & Report
Assist Safety Committee and FSHO to conduct investigation and inquiries into accidents/incidents at CSI labs and by CSI staff

d) Any other duties as required

Ad-hoc job duties as assigned by management

Requirements:

a) Education

Bachelor’s Degree in microbiology, biomedical sciences, molecular biology, virology or other related disciplines is required
APBA Biosafety Coordinator certification and other relevant safety certifications preferred

b) Technical skills

2-3 years of relevant experience in biological safety is a must, chemical safety knowledge is preferred.
Progressive EHS experience in academic research laboratory processes, equipment and facilities is preferred, or otherwise pharmaceutical, bio-pharmaceutical, biotechnology or related industry with direct responsibility for EHS program development and management.
Working knowledge of key local legislations and guidelines (e.g. WSHA, NEA, BATA and SCDF) required
Prepared to take responsibility to ensure adherence of institute to all EHS rules and requirements and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution to the scope of their influence.
Ability to accept responsibility for the direction, control or planning of an activity.
Demonstrates ability to communicate complex technical issues to diverse clients.
Demonstrates excellent report writing and analytical skills.
Meticulous with document management
Detailed knowledge of essential function and job duties assigned to other EHS positions
Proven expertise in laboratory based risk assessments
Basic knowledge of emergency response program management as it relates to biological agent or chemical spills.

c) Essential soft skills

A strong passion for creating a safety working environment.
Comfortable to work in a cross-cultural team.
Proactive, and demonstrate strong self-motivation, high energy, “can do” work ethic
Able to manage multiple priorities to meet deadline requirements, work independently and work as part of a team.
Possess excellent time management and organizational skills.
Proficient in written and spoken English
Strong interpersonal and excellent verbal and written communication skills, with attention to detail, are required.
Proven experience working collaboratively across different entities within the university as well as independently, making sound decisions with minimal supervision.
Ability to interact with senior internal and external personnel on significant matters often requiring coordination between entities within the university
Ability to maintain confidentiality on all issues related to the position
Ability to foster collaboration and consensus building among colleagues in an international workplace
Ability to maintain both a high standard of professionalism, courtesy and cooperation in dealing with team, regulators, and all levels of managements, even under stress when confronted with emergent, critical, unusual situations, or situations in which working speed and sustained attention is critical

Applications should include full curriculum vitae and the names, addresses and contact numbers of 3 professional references. Please send applications to:

Cancer Science Institute of Singapore
National University of Singapore Centre for Translational Medicine,
14 Medical Drive, #12-01,
Singapore 117599
Email: csi_recruitment@nus.edu.sg
Website: www.csi.nus.edu.sg

Laboratory Executive – Prof Chng Wee Joo’s Lab

The laboratory executive will provide support to the Principal Investigator and her team in terms of research, laboratory and administrative needs.

Duties and Responsibilities:

a) Research:

To carry out assigned experiments
To conduct troubleshooting and refining of experimental procedures
To organise, preserve and present the results of the experiments in a logical manner
To properly and systematically record all experiments that have been assigned and their results
To analyse and plan further experiments under guidance
To keep abreast with the current research scene and to propose relevant techniques and latest technologies to answer hypothetical research questions
To assist in supervising, training and guiding attachment/undergraduate students where required

b) Laboratory:

To plan and ensure the needs and requirements of the team in terms of consumables
To ensure that the lab is adequately stocked with clean glassware, minor equipment, chemicals, etc. required for experiments
Responsible for the cleanliness and maintenance of equipment through regular checks
Required to assemble reagents, chemicals and media that are needed for experiments
To ensure that standard operating procedures and safety regulations are followed
Responsible for the general cleanliness of the lab

c) Administrative duties:

To plan and ensure that the overall research/lab administrative needs of the team are met, such as producing reports and preparing presentation slides
Responsible for purchasing necessary equipment, chemicals, reagents as required by the lab or project
Maintain a systematic and proper record of all purchases
Liaising between the vendors and the administrative office to ensure proper purchase requisitions, goods delivery and prompt payment of supplies

d) Any other duties as required

Requirements:

Background in genomics, cell and molecular biology, NGS and flow cytometry.
Committed, dedicated, diligent and motivated candidates with BSc or diploma are welcome to apply.
Willing to clock in extra hours (including coming back to the lab during the weekends) when there is an urgency to fulfill research deadlines
Willing to perform mouse work
A team player

Knowledge of:

Basic principles and practices in the fields of biology, physiology and/or chemistry
Principles, techniques and terminologies used in cancer biology
Scientific and cancer research methodologies
Principles, techniques and terminology used in the examination of clinical and animal samples
Scientific data analysis softwares such as FlowJo, CompuSyn and PRISM
Quality assurance procedures applicable to a laboratory
Government guidelines and regulations pertinent to laboratory safety and security
Packaging and shipping of diagnostic, infectious and hazardous materials
General rules for safe exposure and handling of chemical and biological hazards
IRB, OSHE & IACUC regulations

Applications should include full curriculum vitae and the names, addresses and contact numbers of 3 professional references. Please send applications to:

Executive - Graduate Program

The Executive will assist in all graduate student program matters and student attachment related matters in CSI Singapore.

Duties and Responsibilities:

a) Graduate Program:

Manage CSI Cancer Biology Graduate Program and closely liaise with the Yong Loo Lin School of Medicine on modules, guest lecturers, booking of lecture venues, etc
Secretariat for Graduate Program Committee and Academic Committee for Graduate Studies incl. arranging for interviews of shortlisted graduate student applicants
Liaise with and look after the graduate students enrolled in the program to ensure that they are able to do their lab rotations, register for the required modules, obtain student passes, etc
Admission and Matriculation of students, including advertisements, website updates, offer and matriculation packages, graduate student scholarships
On-line Registration of Modules -data preparation and liaison with Departments
Resource person for academic matters eg. course structure,curriculum review and development, student selection, applications for waivers, reports to committees etc
Support Thesis Advisory Committees on student progress reports,presentation and examinations, examination dates and submission administration
Assist to arrange recruitment trips, presentations, seminars, field trips, and functions when necessary
Liaise with universities/institutions on visiting faculty, student exchange, external examiners, etc
Compilation of statistics and data for analysis and documentation, including admission, enrollment numbers,student projections
Responsible for graduate program budget, its preparation and tracking of expenses, closely liaising with Finance Lead at CSI

b) Student Attachments:

Secretariat for Pre-graduate Student Committee and assist in the committee’s organization of student events and programs, liaise with junior colleges and polytechnics
Responsible for proper documentation of students attached to principal investigators/scientists at CSI
Keep track of number of student attachments and the statistics of these students
Assist to obtain training visas, student passes and/or other documents required for overseas students
Circulate CVs of students interested in attachments at the institute
Assist to advise principal investigators/scientists when payment for student attachments is involved

c) Other duties & responsibilities:

Assist in outreach events if required for major CSI events
Any other duties assigned by senior management

Requirements:

University degree
Preference given to those with 1 to 2 years of relevant work experience
Ability to write well to cover minutes, reports, proposals as required
Diplomatic & excellent communication skills
Ability to work independently and make decisions
Software and computer skills necessary to the performance of the above duties and responsibilities
Interpersonal skills and credibility to be able to support colleagues in a creative environment

Applications should include full curriculum vitae and the names, addresses and contact numbers of 3 professional references. Please send applications to:

Laboratory Executive (Clinical Research Coordinator) - Prof Chng Wee Joo’s Lab

Duties and Responsibilities:

Primary Responsibilities and Duties (80%)
Ethics, Regulatory and Essential Documents:

Ensure that the necessary Ethics and Regulatory approvals (if applicable) are obtained before the initiation of the study.
If required, coordinate the submission of study agreement contract to the Research Office (RO). Ensure that the agreement is signed by the sponsor, Principal investigator(s) and RO prior to the start of patient enrollment.
Assist the Principal Investigator (PI) in the initiation of the study by preparing for the Site Initiation Meeting and obtaining the signature of the study team on the Delegation of Responsibility and Signature Log.
File all relevant correspondences.
Ensure the Investigator files and all the essential documents are properly maintained.

Research Protocol:

Review and understand all assigned protocols.

Recruitment:

Initiate and maintain screening, enrollment and subject identification logs. Monitor recruitment progress and update PI and study team regularly.
Where applicable, screen for potential study subjects, check potential subjects with the attending doctor and assist at the screening visit.

Informed Consent Process:

Assist the investigator in the informed consent process. Obtain signatures and dates from the subject and/or witness. Provide a signed copy to the subject.
Document in the case notes that informed consent has been obtained before any study procedures.
File original signed informed consent in the designated folder.
Assist the investigator in checking the results to ensure subject’s eligibility.

Biological Sampling:

Ensure that adequate clinical supplies and logistics are in place throughout the study.
Ensure that biological samples are properly collected at the stipulated time points, accurately labeled and processed.
Responsible for the transportation to and storage of the samples at the correct labs/collaborators.
Maintain the biological sample logs.

Case Report Forms (CRFs)/Databases:

Extract information from medical records for electronic and/or hardcopy databases/CRFs.
Complete CRFs promptly and accurately. Obtain the investigator’s input whenever necessary.
Respond to data queries regarding CRFs corrections, revisions and clarifications and ensure resolution of data queries.
Oversee scheduling and conduct of monitoring and audit.
Collaborate with investigators and collaborators in providing accurate data for analysis.
Assist PI in collating data for analysis pertinent to presentations and publications.
Work closely with the investigators in ensuring data confidentiality and credibility.

Secondary Responsibilities and Duties (20%)

Patient Support:

Assist the respective disease head haematologists in organizing events, patient booklets, gatherings for patients and caregivers.
Point of liaison for compassionate drug programs.

Tumour Board:

Assist the haematologists with coordination of the Tumour Board.
Assist the doctors in getting the Tumour Board forms ready for discussion and upload.
Ensure the logistical smooth running of meeting.

Requirements:

Qualification:

Enrolled Nurse or Diploma /Degree in biomedical/health science or related field.

Experience:

Phlebotomy experience preferred.
1-2 years of clinical research experience preferred.

Skills:

Proficient in written and spoken English and/or Mandarin/Malay.
Good interpersonal and communication skills with patients and colleagues.
Good work attitude, organized, able to multi-task, work independently and perform well under pressure.
Computer proficiency is essential – MS Word, Powerpoint and Excel.

Applications should include full curriculum vitae and the names, addresses and contact numbers of 3 professional references. Please send applications to:

Laboratory Executive

To provide support to the Principal Investigator and his team in terms of research, laboratory and administrative needs.

Responsibilities

a) Research:

to carry out assigned experiments
to organise, preserve and present the results of the experiments in a logical manner
to properly and systematically record all experiments that have been assigned and their results
to analyse and plan further experiments under guidance
to assist in supervising, training and guiding attachment/undergraduate students where required

b) Laboratory:

to plan and ensure the needs and requirements of the team in terms of consumables
to ensure that the lab is adequately stocked with clean glassware, minor equipment chemicals, etc. required for experiments
responsible for the cleanliness and maintenance of equipment through regular checks
required to assemble reagents, chemicals and media that are needed for experiments
to ensure that standard operating procedures and safety regulations are followed
responsible for the general cleanliness of the lab

c) Administrative duties:

to plan and ensure that the overall lab administrative needs of the team are met
to assist the Principal Investigator in tracking his/her grants and other sources of funding
responsible for purchasing necessary equipment, chemicals, reagents as required by the lab or project
maintain a systematic and proper record of all purchases
liaising between the vendors and the administrative office to ensure proper purchase requisitions, goods delivery and prompt payment of supplies

d) Any other duties as required

Requirements

Degree in Life Sciences or its equivalent. Fresh graduates are welcome to apply.
Knowledge of mouse work is an added advantage
Ability to speak and write well in English

Knowledge of

Basic principles and practices in the fields of biology, physiology and/or chemistry.
Quality assurance procedures applicable to a laboratory.
Principles, techniques and terminology used in the examination of clinical and animal samples.
Principles, techniques and terminology used in cancer biology.
Laboratory scientific resource material; laboratory equipment and its care.
Methods of scientific research and relevant scientific theories.
Government guidelines and regulations pertinent to laboratory safety and security.
Packaging and shipping of diagnostic, infectious and hazardous materials.
Appropriate computer operations, software and peripherals.
General rules for safe exposure and handling of chemical and biological hazards
IRB, OSHE & IACUC regulations
Ability to:
- Perform laboratory tests
- Work cooperatively and effectively with others

Applications should include full curriculum vitae and the names, addresses and contact numbers of 3 professional references. Please send applications to: